Reference #: 770399 Job Overview: The Facilities Officer provides facilities administration and facilities management services to all branches and administrative offices in the Pittsburgh region.

Qualifications:

• High School Diploma/GED required with five years of experience in facilities or property management.
• Bachelor's Degree preferred with a minimum of three years  property management and/or facilities management experience required.
• Real Property Administration (RPA) Designation preferred.
• Two year of management experience strongly preferred.
• Ability to work independently.
• Exceptional analytical skills.
• The ability to manage multiple projects while maintaining exceptional organizational skills.
• Strong oral and written communication skills required.
• Must have and maintain a valid PA driver's license throughout employment.
• Proficiency in Microsoft Office, Outlook, Excel and PowerPoint

Principle Activities and Duties:

• Directs all Pittsburgh maintenance technicians that includes scheduling, monitoring facilities activities while providing supervisory oversight for various Bank facilities.
• Facilitate weekly meetings with the maintenance technicians and correct issues that arise including the approving of supply and material purchases.
• Manages the key/lock system for the Pittsburgh division including quarterly audits, key distribution (to employees and service providers), and re-keying of locations when keys are lost/stolen.
• Understand and oversee the work performed by outside service providers including but not limited to janitorial, snow removal, landscaping, HVAC, plumbing, electrical service, and pest control.
• Reviews electronic work orders received from branches and departments, delegate/ schedule accordingly.
• Responds to facilities issues by placing service calls to appropriate vendors and providing follow-up to assure the appropriate scope of work has been assessed and completed.
• Responsible for receiving and coordinating after-hours emergency call responses for the Pittsburgh division.
• Strong knowledge of facilities with the ability to conduct interviews for potential contractors and service providers while assisting in the bid process and final selection of contractors.
• Responsible for creating the following budgets:  Occupancy (for all branches and loan centers), Pittsburgh Facilities; and preparing monthly budget variance reconciliation reports for each cost center.
• Assist with new construction projects by ordering accessories/equipment and coordinating final installation of all accessories and equipment in the Pittsburgh division.
• Conduct annual training and practice evacuation drills for Pittsburgh locations.
• Direct maintenance and inspection of all fire/life safety equipment, elevators, and backflow prevention devices for the Pittsburgh division.