Job Information
Robert Half Law Office Administrator in San Francisco, California
Description
Robert Half is recruiting an Office Administrator for a boutique real estate law firm in downtown San Francisco (some telecommute OK). The Administrator is responsible for human resources duties (onboarding/offboarding, employment payroll & benefits administration, and recruitment), preparing and sending invoices to clients and tracking collections, trust account management, vendor relations and accounts payable, balancing and forecasting firm’s profit and loss operating budget, leading marketing initiatives (incl. email blast campaigns), website maintenance (incl. social media), and event planning, and other miscellaneous office administration duties (facilities, IT, ordering office supplies and equipment/furniture, etc.).
The qualifications for the Office Manager role are the following:
• 3+ years of mid-sized or larger law firm management;
• Good HR experience, incl. staff supervision, doing performance reviews, updating employee handbook, etc.;
• Passion for talent acquisition, retention, and savvy law firm marketing;
• Basic accounting (A/P & A/P), bookkeeping, and monthly client invoicing skills;
• Excellent communication skills (verbal and written), responsive and timely, very organized and tech savvy, and good project management skills.
This is a compelling opportunity to take on a leadership role at a customer service-focused law firm poised for growth. Depending on experience, the firm offers a starting base salary range of $100,000 – 150,000+/yr., annual bonus pay, and employment benefits coverage. For confidential consideration, please email resume to Jon Lucchese, Vice President of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
Requirements
3+ years of law office management experience
Great attention to detail
Sound written and verbal communication skills
Eagerness to take initiative and learn quickly
Strong familiarity with boutique law firm
Comprehension of compensation and benefits
Well-founded grasp of escrow
Proven knowledge of billing collection
Experience with benefits administration
Billing software for attorneys experience required
Hands-on experience with employee relations
Practical knowledge of Civic Engagement
Assist attorneys experience desired
Solid understanding of policies & procedures
Prior experience with Human Resources (HR) Administration
General familiarity with operating budget
Quality experience with negotiate contracts
Good understanding of real estate leasing
Earlier work involving real estate law
Client relations experience highly desired
Previous experience working with vendor agreements
Foundational knowledge in civil litigation law firm
Skills in budget forecasting
Deep understanding of trust account
Proven knowledge of management-side employment law
Knowledge of training & development
Experience with accounts payable (AP)
Well-founded grasp of monthly invoices
General familiarity with law firm
Practical knowledge of legal professionals
Solid understanding of performance reviews
Wide ranging experience with office functions
Foundational knowledge in bi-monthly payroll
Ability to thrive in a dynamic, high-pressure environment, to prioritize tasks and adapt to quick changes while remaining diligent through each task performed
Ability and willingness to meet business critical deadlines
Are you looking to take the next step in your legal career? A dynamic, growing firm could have an excellent opportunity for you. We're looking for someone who is eager to work in a strong team-oriented environment. If you think that sounds like you, we want to hear from you!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
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