Office Administrator

Tinley Park, IL (http://maps.google.com/maps?q=18450+Crossing+Dr+Tinley+Park+IL+60487)

Apply

Job Type

Full-time

Description

The Office Administrator will support all team members with administrative duties while providing excellent customer service to all guests.

Responsibilities

• Open and distribute mail, stuff invoices, send certified mail, ship FedEx requests

• Assist callers

• Welcome and greet guests

• Maintain Proven IT’s general mailbox and forward emails to appropriate individuals

• Collect and update all tax-exempt letters for Accounts Receivable

• Order office supplies when needed for each office

• Order and stock kitchen supplies

• Organize breakfasts/lunches for guests, potential clients, and employee meetings/events

• Get signed contracts from all employees for paid trainings reimbursements

• Order and send flowers for staff events (births, funerals, etc.)

• Order trophies and awards for sales and service department

• Request and distribute Certificate of Insurance

• Print monthly statements for all clients

• Order business cards/badges/name plates for all employees

• Assist AP in entering vendor invoices

• Assist AP with reconciling vendor statements

• Performs other duties as assigned

Requirements

• High School Diploma

• Previous administrative experience

• Problem solving skills

• Highly organized

• Ability to multitask

• Microsoft office experience

• Ability to work independently

• Valid driver’s licenses and vehicle

• Ability to pass a pre-employment background check and drug screen

Physical Demands

While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects; reach with hands and arms. The employee uses a computer, copier, fax, and telephone equipment. The employee must be able to sit for a prolonged period. Must be able to lift up to 15 pounds.